Every company speaks its own language.
CAC. MRR. NPS. OKRs. CSAT. ARR.
Sales calls it one thing. Marketing calls it another. Engineering has their own version. And the new hire? They’re completely lost.
I realized this was a real problem when I was in a meeting last month and someone said “we need to improve our CAC/LTV ratio for the new vertical” and three people in the room had no idea what that meant.
Not because they weren’t smart. Because nobody had ever explained the internal abbreviations.
The abbreviation problem nobody talks about
Here’s what actually happens in most companies:
Someone creates a document. They use abbreviations because everyone in their department knows what they mean. That document gets shared. Someone from another team reads it and either:
Pretends to understand
Interrupts to ask what it means
Googles it and gets the wrong definition
It’s a communication bottleneck that slows everything down.
And the thing is… most founders don’t even realize how many abbreviations their company uses until someone makes them count.
So we built something to fix it
It’s one of our most popular workflow templates in Needle: the Internal Abbreviations Creator.
Here’s how it works:
You connect it to wherever your internal docs live (Google Drive, Confluence, Notion, whatever). The AI agent reads through everything, extracts all the abbreviations, figures out what they mean from context, and organizes them into a Google Sheet.
That’s it.
No more “wait, what does that stand for?” moments in meetings.
The technical bit (for the nerds)
The workflow does a few smart things:
First, it iterates through each document in your collection. For every doc, it spins up an AI agent that reads the content and identifies abbreviations.
Then it checks your existing abbreviations sheet (if you have one) to avoid creating duplicates. Because maybe you already started this process manually and gave up after 20 entries.
Finally, it writes everything back to the sheet with proper definitions. The agent has access to tools like “update cells,” “add rows,” and “get values in a range”… so it can structure the output however makes sense.
The agent can iterate up to three times to get it right. Usually takes one.
Why this is vibe automation
Traditional automation would require you to:
Define exact patterns for what counts as an abbreviation
Write regex to extract them
Build logic to handle edge cases
Map definitions manually
Set up error handling for when something breaks
With vibe automation? You just say “extract all the abbreviations from these docs and put them in a sheet.”
The AI figures out the rest.
It adapts. It understands context. It doesn’t break when your docs are formatted differently or someone used a weird abbreviation style.
This is what I mean when I say your imagination is the limiting factor. If you can describe what you want to happen, you can probably build it.
Try it yourself
The template is live in Needle. Just:
Create a collection and connect your Google Drive (or wherever your docs are)
Run the workflow
Get a complete abbreviations guide for your company
Takes about 5 minutes to set up. Saves hours of confusion.
And honestly? I’m curious what other communication bottlenecks like this exist in your company. The stuff that everyone just accepts as “the way things are” but could probably be automated away.
Let me know what you find.
P.S. If you build something cool with this template, send it my way. Those stories are how we figure out what to build next.
